Privacy Policy

Effective November 10, 2026

What the app records, and where it stays

When you turn these features on, the app records on your device only:

• When you leave and arrive at the home and work places you set (location, using iOS region monitoring).
• Places you stop and the name of the nearest business from Apple Maps (location, using iOS visit monitoring).
• When you were driving (Motion and Fitness, using the phone's motion sensors).
• Your answers in the app, such as what a stop was for, and your checklist.

This log is stored in the app's own storage on your iPhone. The app does not upload it, sync it or share it with anyone. Deleting the app deletes it from your device.

Device backups

If you back up your iPhone or iPad with iCloud Backup or to your computer, that backup includes the app's log, with your answers in it (such as the daily check-in and the mood you log in the app), and your settings (such as the home and work places you set), like other apps' data, so a restored or new device keeps your history. The backup belongs to your own Apple account or computer; the developer cannot see it.

Version 1.4 on: some things are left out of every backup and stay only on the device: the health history and the weekly recaps made from it, the codes for health records you have seen, today's steps, sleep and noise dose kept for the widgets, and everything on the Care page (the people to call, your clinician's number and what helps you). After you restore a device, these start empty.

Apple Health

With your permission, the app reads sleep, steps, exercise minutes, heart rate, heart rate variability, walking workouts, stand hours, State of Mind check-ins and environmental noise readings from Apple Health to show them next to your day. Samples are only read; they are never stored by the app, never stored in iCloud, never sent anywhere and never used for advertising or data mining. The only things the app writes to Apple Health are a State of Mind check-in you log yourself and the blood pressure and weight readings you type in the app.

Health records (version 1.3 on): only after you tap Connect health records on the Health tab and allow it in Apple Health's own sheet, the app reads the clinical records your providers share with Apple Health (lab results, vital signs, medications, allergies, conditions, immunizations and procedures) to show them on the Health tab and in Search. Records are only read: they are never stored by the app, never stored in iCloud, never sent anywhere and never used for advertising or data mining. To show a New badge, the app keeps one-way codes of the records you have seen and the date you last looked, on your device only; they contain no names, values or providers. You can turn access off in Settings > Health > Data Access & Devices.

Health history (version 1.3 on): to show more than two weeks of sleep or steps, the app can keep one line of whole-day numbers per day on your device (hours slept, steps, resting heart rate, heart rate variability, noise dose percent, stand hours). These daily numbers are kept in the app's own storage on the device, protected with the device passcode, left out of iCloud Backup and of backups to a computer (version 1.4 on), never synced and never sent anywhere. The switch is in Health settings; turning it off deletes them.

Calendar and Reminders

With your permission, the app shows your calendar events for the next two weeks and your open reminders, can add an event or reminder you create, and can complete a reminder you choose. Events you hide and the names you give shared calendars are kept in the app's own storage on your device. This stays within Apple's Calendar and Reminders on your device and your own iCloud account.

Lookups sent to Apple

To show the weather, the app sends the location of the home or work place you set to Apple's WeatherKit service; if you have not set one and location is allowed, it sends your approximate current location instead. The last forecast is kept on your device, so the app asks Apple Weather only a few times a day. To show drive time and place names, it sends locations to Apple Maps. These requests go to Apple, are governed by Apple's privacy policy, and are not linked to you by Daily Runbook.

Diagnostics you choose to send

Version 1.4 on: the app never sends a report by itself. If you tap Send diagnostics (Profile > Data > Diagnostics), the app prepares a plain text report and opens Mail or the share sheet, so you see it and choose where it goes. The report has the app and iOS version, whether the device is an iPhone or an iPad, your job profile, which switches and permissions are on, which trip times did not log in the last 14 days and why, how many times the app asked Apple Weather today, and the sensor log (kinds of events and their times, such as a geofence crossing or a background refresh). It contains no health values, no medications, no place names, no addresses and no coordinates. A report you send is used only to answer your question.

Notifications

Leave-by and walk reminders are local notifications created on your device. No push service is used.

Children

Daily Runbook is not directed at children and does not knowingly collect information from anyone.

Changes

If this policy changes, the new version will be posted on this page with a new effective date.

Contact

Questions about privacy: see the support page.